Saturday, August 4, 2018
11:00 am to 8:00 pm
Frequently Asked Questions for Vendors
Where will St. Louis VegFest 2018 be located, and how do I get there?
The festival will be held at the World's Fair Pavilion in Forest Park. These links will help you find this landmark location.
Where can I park, and is there an alternative to driving, so my workers and volunteers don't have to worry about nearby parking?
We are very fortunate to have both MetroLink and the Forest Park Trolley systems in the park. You can take MetroLink to the Forest Park / DeBaliviere Station, then ride the Blue Trolley straight to the World's Fair Pavilion grounds. Or, you can drive to the park and hop on the Blue Trolley at one of several outlying parking lots.
Is there a map of the festival grounds, so I can see where everything is, including my booth?
Yes, we have a complete map of the event layout, including vendor booths, Information booth, aid stations, restrooms, and more.
What are the hours of operation?
Festival hours are 11:00 am to 8:00 pm. All of our speakers and programs will end at 5:00 pm, and vendors will have the option of closing at either 5:00 pm or 8:00 pm. (No times in between are allowed.) We will come around between 4:00 and 4:30 pm, to find out which closing option you choose. We will continue with the festival until 8:00 pm, featuring Utopia Studios music and remaining vendors.
When can I set up my booth?
Vendor set-up begins at 8:00 am and ends at 10:30 am. All booths must be set up by 10:30 am. Please do not arrive earlier than 8:00 am. We cannot block streets, and vendors arriving prior to this time will impede street traffic while waiting to unload at 8:00 am.
How will I unload and reload my belongings?
There are two loading spots - the Fountain and the Pavilion. If your booth is located near the fountain or in the middle section of the grounds (booths 1 to 37), you will unload and reload at the Fountain Unload Spot. If your booth is located under or at the Pavilion (booths 38 to 65), you will unload and reload at the Pavilion Unload Spot. Please refer to the following for procedures:
Fountain Unloading / Reloading Spot
Drive East/Northeast on Government Drive (follow the signs) until you see our traffic director in front of the fountain. Pull as close to the curb as possible. One of our Check-In Coordinators will ask for your business name, point out your booth on a map, then give you the map to keep as reference. Quickly unload your vehicle. Our volunteers will help carry your supplies to your booth. After your belongings are unloaded, pull ahead on Government Drive and park. (You can refer to the Transportation & Parking Map for parking spots.) Once you have parked, you can return to your booth for set-up. Do not set up your booth while parked in front of the fountain. We need to keep traffic moving in this area, so all vendors can unload. At the closing time (5:00 pm or 8:00 pm), you will pull your car to the same spot where you unloaded in the morning, and we will once again assist you in carrying your supplies.
Pavilion Unloading / Reloading Spot
Take Concourse Drive (follow the signs) to the Pavilion. Pull into the parking lot in front of the Pavilion. One of our Check-In Coordinators will ask for your business name, point out your booth on a map, then give you the map to keep as reference. Quickly unload your vehicle. Our volunteers will help carry your supplies to your booth. After your belongings are unloaded, exit the lot and park. (You can refer to the Transportation & Parking Map for parking spots.) Once you have parked, you can return to your booth for set-up. Do not set up your booth while parked in front of the Pavilion. We need to keep traffic moving in this area, so all vendors can unload. At the closing time (5:00 pm or 8:00 pm), you will pull your car to the same spot where you unloaded in the morning, and we will once again assist you in carrying your supplies.
What about tents?
Those who checked Tent on the vendor registration form will receive one erected 10 x 10' canopy tent. Those who did not check Tent and need to bring their own, please be sure yours is no larger than 10 x 10. For safety, all tents must be weighted. Per Forest Park regulations, no stakes may be inserted into the World's Fair Pavilion grounds. If your booth is located under the Pavilion, you will not have a tent, and you should not bring your own. Tents are not allowed under the Pavilion building itself.
How big is my booth space?
Booth spots are the standard 10 x 10' with a few additional feet behind for storing supplies. We will give you as much extra space as possible, but please plan to stay as close to this measurement as you can. Vendors at or under the Pavilion need to be especially careful about exceeding their designated space.
Do I need to (or can I) bring tables?
We will provide one 8' table and two chairs for each booth. You may bring additional tables if needed, but please do not exceed your booth space.
Do I provide my own signage?
Yes, you are responsible for and may bring whatever signage you like, as long as it does not interfere with the booths around you. If we are providing your tent, please do not staple or otherwise puncture the tent. Use tape, clips, or rope instead. If you have a sign or banner outside your tent on the grass, it cannot be staked into the ground. Per Forest Park regulations, no stakes may be inserted into the World's Fair Pavilion grounds.
Will vendors have access to water and ice?
While there is water access in the back room of the Pavilion, and vendors will be allowed to use this, we recommend bringing extra water yourselves. With some 30 food vendors, space is going to be limited in the back area. We will have water stations at several spots throughout the grounds, but these are specifically for visitors needing bottle refills and emergency water.
Ice is strictly up to the individual vendors. We will have ice for visitors at our Comfort Station and Additional Cooling Station, but we will not be providing ice to vendors.
Will there be composting and recycling, and what if I have oil disposal needs?
Due to the cost and complexity of it, we were unable to secure composting this year. We will, however, have separate trash and recycling bins for standard trash and recyclables. We do not have provisions for hot oil disposal, so any vendors doing deep fat frying will be responsible for their own oil disposal. Please do NOT put in trash bins.
What should I do in an emergency?
If you have a true emergency - fire, heatstroke, major injury, illness, etc. - call 911. If you have a problem like, power loss, minor scrapes, splinter, overflowing trash can, etc., alert an Organizer (yellow shirt) or Volunteer (green shirt), and we will assist you. We will have basic first aid supplies for minor issues in our Comfort Station, but these will not replace professional help in a true emergency. Food vendors should bring their own comprehensive first aid kits, due to the increased risks associated with food prep.
We will also have everyday supplies like, hand wipes, sunscreen, shoelaces, rubber bands, deodorant, and so forth (an eclectic mix, to be sure!), which you are welcome to use if you forget to bring them, or suddenly discover you need them. Alert an Organizer or Volunteer to find Mary Chipman, supplies coordinator.